To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. We should, in these circumstances, be able to get back to you within 10 days. Step-by-step: How to apply for extenuating circumstances If you can imagine it, theres probably a society for it. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. /Tx BMC Appeals should be submitted within 10 working days of receiving your outcome. how to apply for extenuating circumstances ucl If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). We provide opportunities for 300 staff and have an annual turnover of more . Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. 0 How to apply for extenuating circumstances? These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. dissertations refer to the dissertation handbook for specific guidance). HA You can make an EC claim through Portico. University Way You can still submit an EC as long as its before your formal results are published at the exam board. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College But life isnt always easy. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Where a student has a SoRA, extensions will be granted from the adjusted deadline. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. Extenuating Circumstances | Students Union UCL h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Extenuation Procedures | University of East London Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. You must submit your late evidence no more than four weeks after submitting your EC application. You can self-certify for ECs within certain conditions. Self-Certified claims must be submitted before the assessment deadline/ date. how to apply for extenuating circumstances ucl. You can only request deferrals 2 weeks in advance of the event. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. This is synonymous with "mitigating," or "exceptional" circumstances. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. This step-by-step guide will clarify how to do that. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If you had a SoRA extension, please state the date after the SoRA extension was granted. 419 0 obj <> endobj syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Work will not be accepted by email. What qualifies for extenuating circumstances? If the student has a two-week EC extension approved the new deadline will be 22/5/23. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. If your evidence isnt written in English, you must provide a notarised translation. Theywontusually accept things such as viruses, disk corruption, printer problems etc. If youre struggling with situations beyond your control, extenuating circumstances could help. You can find the Extenuating Circumstances form here. Ifyou are still unhappy after the review, you. All IOE EC requests are considered by the IOE EC panel. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. HPpuVru0 /Tx BMC You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You will also be notified of the outcome of your claim via Portico. Do Share & Care schemes work for student accommodation? H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. UCL is yours, soshape it. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Extenuating Circumstances | University of South Wales E.g. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Your evidence will need to cover the full period for which you are requesting mitigation. how to apply for extenuating circumstances ucl Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Back-to-back self-certified ECs are not allowed. We are committed to providing extensions to these important partners in the application process as well should the need arise. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Source: Glenn Cartsens Peters/Unsplash. ECs are designed for emergencies. We are improving our three campuses for people to study, work and live. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. How to apply for extenuating circumstances? Explained by FAQ Blog Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. On the application form you will be asked to state your deadline this should be the most recent deadline. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. how to apply for extenuating circumstances ucl You must submit your evidence within FOUR WEEKS of submitting your EC. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream %PDF-1.6 % There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. All illustrations must be discussed in the text. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Bereavement: You will be required to provide a death certificate. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. You can find further details in UCL's Self-Certification Policy. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream It is a charity with over 48,000 members. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Were led by studentsand that means youre in charge. Compiling the relevant documents and information can help speed your application along. Processing time will depend on the institutions policy, but its usually between one and five working days. apply for extenuating circumstances ucl Doc Template | pdfFiller Re-affiliation of RUMS Clubs | Students Union UCL H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY ANYWAYYY enough about meeee plz dont leave me hanging. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Step 2: gather the relevant evidence for your application. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You apply for extenuation via an online form. Extenuating circumstances - University of Plymouth Our job is to make sure you feel supported every day. Applying for an EC using self-certification. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. You may wish to start by speaking with your personal tutor. EMC If you do not submit the requested evidence, your claim will normally be rejected. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Section 2.9: If you miss the deadline for EC claims. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. However, you have the right to appeal your results via the. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. You will receive a written response as soon as possible. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. The source should always be stated below the table/figure. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. EMC They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. How to apply for extenuating circumstances - Study International Read the Extenuating Circumstances regulations before completing this form.2. 'Extenuating Circumstances' are events that are . Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. See Section 2.9: If you miss the deadline for EC claims. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. We are not able to process ECs or respond to queries that are submtited by non-IOE students. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. exams) to the next assessment period. What qualifies for extenuating circumstances?